OTC Calendar Guidelines

The OTC Calendar features a consolidated listing of student-centered events, dates, and deadlines of interest. The OTC Calendar is located at https://calendar.otc.edu . You can submit add your event, date, or deadline to: https://calendar.otc.edu/events/community/add

The OTC Calendar should:

  • Facilitate communication with students, faculty and staff system-wide
  • Provide a comprehensive, single location for information about college events, dates, and deadlines for the public and system community
  • Support the OTC’s mission

Who may submit items to the OTC calendar for approval?

  • Members of the OTC System
    (student, faculty, staff, board member, trustee, etc).
  • Those with an “otc.edu” email address.

How do I secure the location?

Before submitting your item to the OTC Calendar using this online form,  ​please submit a room reservation by clicking here to ensure availability of the facility – for your event date & time. Contact Administrative Services at 417-447-4851 with any questions about facility reservations.

What items may be posted to the OTC Calendar?

Calendar submissions include:

  • Alumni events
  • Arts & culture events
  • Career Information Sessions
  • College-sponsored lectures
  • Meetings
  • Public Events (OTC sponsored)
  • Social and club events
  • Training programs
  • Workshops

As well as dates and deadlines for:

  • Academics
  • Admissions
  • Advising
  • Financial aid
  • Finance
  • Registration

Other OTC Calendar posting criteria

  • Calendar submissions may include on-campus events or selected off-campus events sponsored by an OTC groups.
  • Calendar submissions should primarily student centered.
  • Calendar submissions should speak to the overall OTC community (e.g., all faculty, staff or students) or the general public.
  • Calendar submissions may be open to the general public or to the OTC System. Since the general public can view the calendar, all submissions should specify who can attend.

What events may not be posted?

  • Items not sponsored by OTC, whether on or off campus.
  • Personal events and solicitations.
  • Items that are not of interest to the OTC community.
  • Departmental or organizational events whose details should not be visible to a wide audience.
  • Any item in conflict with OTC policy or that advocates or promotes illegal activities.
  • On-campus events hosted by someone who is not a member of the OTC community.

How do I submit events to the calendar?

We want your events to be as accurate and accessible as possible to ensure maximum attendance. Please consult the following instructions to ensure your event can be approved as quickly as possible.

Events must be submitted at least one week in advance. Fully complete the online submission form to submit events to the calendar administrator for approval.

  • Form Completion: All information must be complete with calendar submission. Any submission that is not complete may be denied. Items necessary are Event Title, Event Description, Event Categories, Date, Time, Venue (Location), Organizer, and any other relevant information.
  • Category Classification: You must choose at least one category under the event submission. The college uses specific categories to publish these submissions to various parts of the website and social media.
    • Photos: We encourage the upload of photos to accompany your calendar submission. The ‘calendar submission image’ acts as a thumbnail and primary image.  The ideal image size should be a minimum of 600px wide and 400px in height, resolution: 72 dpi
  • Repeating Events: It is permissible to submit repeating events College Calendar. To do so, select the “schedule multiple events” option within each event. Only submit it one time. If an event is submitted with an excessive duration (e.g. 90 days) or multiple times, the event will be deleted and the contact person notified to resubmit.

Once the administrator reviews and approves the submission, the event will be posted on the calendar.

The calendar administrator may decline a submission request if

  • The event does not conform to the guidelines above.
  • The submission form is not properly completed.
  • The requester does not provide a valid “otc.edu” e-mail address and contact telephone number.
  • ​The request includes inappropriate or offensive content, including profanity; references to illegal activities; defamatory or harassing language aimed at an individual or group; etc.
  • Other reasons at the discretion of the calendar administrator
  • Violates any college guideline or policy as describe at https://about.otc.edu/policies/

Once the administrator reviews and approves the submission, the event will be posted on the calendar.

OTC Calendar Committee

The Calendar Committee assesses the quality of submissions and measures the overall success of the OTC system-wide student-centered calendaring effort.

OTC Calendar Committee Members

Assistant Vice Chancellor for Academic Affairs
Associate Vice Chancellor of Student Affairs
Chief Marketing and Communications Officer
College Director of Financial Aid
Registrar
College Director of Website Services
Busar – Finance Office
Representative – OTC Richwood Valley Campus
Representative – OTC Table Rock Campus Campus
Representative – OTC Centers